Google Art Project

Tokyo © Brian Farrell

About two weeks ago, I had the fortune of attending and presenting at the Tokyo Google Apps for Education Summit. The event was a bit of a whirlwind weekend, and I walked away with plenty of ideas and plenty of admiration for what a lot of other fantastic educators are already doing in their schools.

One resource that I keep talking about to people after the summit is the Google Art Project. On this site, Google has collected hundreds of extremely high resolution images of major works of art from around the world. Each work has an accompanying description, links to relevant videos, and many even allow you to zoom out into a Google Streetview mode where you’re standing in front of the work in its gallery. The level of detail in these images is incredible, and for many, is likely greater than what you would be able to perceive with your eye even when standing right in front of the painting. There are many obvious applications for how this resource could be used in art classrooms, but there’s a great deal of relevance for history and geography lessons as well, particularly when you start to examine the descriptions and notes behind each work.

As with anything, there are a couple of things that could be improved on with the site (the artists are listed by first name for some reason, and there are some major works missing), but this is a tremendous free resource that every teacher should be aware of. Many thanks to Jim Sill for introducing me to this fantastic site!

Google Apps Tips & Tricks

With an eye towards eventually applying to be a Google Apps Certified Trainer, I’ve been working my way through the various training modules for initial individual Google Apps certification. While I’ve been using Google Apps for many years, and in many different school and individual settings, the training modules have been providing me with great tips on how to improve my use of these tools and reminding me of some of the best practices that I’ve already seen in place. I thought it would be worthwhile sharing five of my favourite Google Apps customization tips with you here:

1. Putting your vacation responder to work

If you’re like me, you can often get many people emailing you asking for the same information (e.g. passwords to get in to a site that your school subscribes to). Have your Google Apps administrator create a new account (call it something like ‘passwords@yourschool.com’), and then set up the vacation responder in this account with the information that you’d like to provide to everyone. You can customize this so that it only responds to messages from your school’s email domain, solving any concerns about releasing information to external parties. Once everyone in your school is aware of the address to use for this, they’ll be able to get instant access to passwords or whatever other general information you’d like to share without always having to email you.

Labs for Google Calendar

2. Labs in Calendar

You may have played with some of the experimental labs in Gmail already, but did you realize that there are also great lab add-ons available in Google Calendar? These are experimental features that you can add on to your calendar to better customize it for your needs. Click on the gear icon in the top right and select ‘labs’ to have a look at what’s available. ‘Year View’, ‘Event Flair’, ‘Next Meeting’, and ‘Event Attachments’ are some personal favourites.

3. Offline Apps

If you’re using Chrome as your browser, you can add apps to allow access to your Gmail, Calendar, and Google Drive even when you’re offline. You aren’t able to edit things in Google Drive when offline unfortunately, but this is still a handy feature to access your work when you aren’t able to connect (e.g. sitting on a plane).

Calendar Quick Add

4. Quick Add events in Calendar

Using the q key as a shortcut allows you to quickly add events to your calendar. Press q and then type your event in the pop up box just as you would relate the information to anyone else. For example, typing ‘Meeting Friday with bobsmith@hotmail.com from 3pm to 4pm’ will create an event in your calendar with all of this information. There are a few tricks to getting the syntax just right, but this can be a great way to create events without searching through your calendar first.

5. Adding on additional apps

That ‘more’ tab at the end of your toolbar list of Google Apps is just waiting for you to customize it. Many products that you may already be using in your school (e.g. EasyBib, BrainPOP) can be added to this list, allowing everyone to access them without needing to enter a password. Ask your Google Apps administrator to add these (in can take a little while to update) after having a look through the Google Apps Marketplace.

These are just a few ways of making the Google Apps experience even better. Even if you don’t intend to seek training as a Google Apps Certified Trainer or even the initial individual Google Apps certification, the training materials on the Google Apps for Education Training Center have a wealth of information, and are definitely worth a read.